Payroll & Expenses Coordinator

About the Role

Manage payroll processing, expense reimbursements, and salary administration for our growing distributed workforce. This fully remote role ensures all employees — especially remote team members — are paid accurately and on time, and that company expenses are properly tracked, approved, and recorded. You will be a critical link between HR, Finance, and the remote workforce.

Key Responsibilities

• Process biweekly payroll for US-based employees using payroll software (ADP, Gusto, or similar)
• Review, verify, and approve employee expense reports in accordance with company policy
• Maintain payroll records and support quarterly and annual tax filing processes
• Coordinate with HR to onboard new hires into the payroll system and update changes promptly
• Track remote worker allowances, equipment stipends, and reimbursable expenses
• Prepare payroll summaries and variance reports for Finance leadership review
• Respond to employee payroll and expense inquiries professionally and within agreed SLAs

Requirements

• 1–2 years of payroll processing or accounting experience
• Familiarity with payroll software such as ADP, Gusto, Paychex, or equivalent
• Strong Microsoft Excel skills (VLOOKUP, pivot tables, or equivalent)
• High level of accuracy and ability to maintain strict confidentiality
• Ability to meet recurring payroll deadlines reliably in a remote environment

Preferred Qualifications

• Associate or bachelor's degree in Accounting or Business Administration
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
• Experience managing payroll for remote or distributed teams across multiple states
• Knowledge of US federal and state payroll tax regulations